Data conversion case-study

Case Studies

Case 1 : Data Conversion
The client acts as a neutral forum where all nations meet as equal nations to negotiate agreements and debate policies for the development of the country. The client is also a source of knowledge and information and helps developing countries and countries in transition to modernize and improve agriculture, forestry and fisheries practices and ensure good nutrition for all. Since its foundation they have focused special attention on developing rural areas, home to 70 percent of the world's poor and hungry people.
Client’s requirements:
The client conducts continues research and studies in various countries throughout the world. All the research material collected is published in the form of printed books, journals etc. in various languages which are stored as books, microfilms and tiff images. The result is they have to store huge inventory of printed books and microfilms for which the cost of storing, maintaining and retrieving the relevant data/information is very high. Distribution of books among various member countries and keeping track of the books distributed is tedious job. The client was looking for a solution to make all the research and study material readily available over their Intranet and the Internet, which would in addition to saving in storage costs, make their data readily accessible to their subscribers. The client activities comprise of four main areas: Putting information within reach of their members Sharing policy expertise Providing a meeting place for nations Bringing knowledge to the field
Solution:
The client came out with the global tender in the 2001 to convert all the books into electronic and web format in multiple languages, which could then be edited as required by the client. We participated in the tender and were awarded with the contract for digitizing the data and making it accessible to the subscribers. For this project, we leveraged state of the art technology and our data conversion expertise to convert data from the publications into XML, HTML, RTF and PDF files. Accuracy level in excess of 99.997% was maintained, as required by our client. We provided XML, HTML, RTF and PDF files as specified in the contract, with the guaranteed accuracy rates for keying-in the data and other conversion services: We mined the input document for all relevant fields described in the XML, HTML, RTF and PDF format requirements. Created files according to XML, HTML, RTF and PDF format and the accompanying specific implementation requirements. Transmitted the converted files daily to our clients FTP site.
Results:
The client has migrated the content delivered by us to their Intranet servers and the Internet. They are now able to distribute the journals and books online to their member’s countries and are saving on the printing, microfilming, distribution, stock caring and warehousing costs.